The cover letter has been sent until finally receive an email informing you that you have been received at one of the companies for which you have applied. But wait, it turns out you actually want to reject the job application? Relax, Loker Bali has prepared a professional and polite way to decline a job offer. Come on, take a look at the explanation below!

Is it acceptable to decline a job offer?

a man in a blue suit with sunglasses decline a job offer given by HRD

Many people wonder whether it is acceptable for a job application to be rejected. Actually, rejecting a job application is a common and acceptable practice. However, declining a job offer has many factors that must be considered. As a result, it is critical that you learn how to reject a good and correct job application in advance.

Read more: 5 Tips to Write a CV for Fresh Graduates (Free Templates)

Why would you decline a job offer?

a woman was sitting in a café looking at her laptop screen as she was pondering thinking about how to decline a job offer from her company

There are numerous reasons why a person may wish to decline a job offer. Before we get into how to refuse it, let's take a look at the reasons for rejecting a job application:

The job offer does not meet the expectations

It is not uncommon for some companies to purposefully not post detailed vacancy information and create advertisements that can attract people's attention so that many are willing to apply for the position. After the applicant submits the application form and is called to conduct a job interview, it turns out that the company is far from the expectations that the applicant has. The factors range from the nominal salary to the job description and even the work environment.

Of course, this has the potential to result in a job application being rejected. To avoid future misunderstandings, look for a company that advertises job openings in detail and clearly. It is important to do research on the company you are going to apply for first to ensure the originality of the information contained in the advertisement.

Read more: The 5 Most Common Types of Workplace Discrimination

The recruitment process seems bad

The recruitment process describes each company's initial image. A bad or negative impression on the applicants during the recruitment process will make them less interested in the company. Many applicants chose to withdraw from the job search as a form of protest.

Negative feedback about the company

Still related to the research you did on the company you are applying for, you should read the company reviews. You can find the review on the company's official website or through Google's search engine. If you know the company has received negative feedback, reconsider applying! You can select a company that has positive reviews, which can be advantageous to the company.

Read more: 3 Differences Between CV and Resume You Need to Know

How to Decline a Job Offer Politely and Professionally

a woman wearing a black and white striped shirt is decline a job offer through a meeting in her office

Other than the reasons mentioned above, rejecting a job application can be justified for a variety of reasons. However, regardless of the reason, you must reject the job application in a professional and polite manner. Check out the steps below to learn how to decline a job offer:

Respond as soon as possible

The first step in rejecting a job application is to respond as soon as possible. You can do a rejection after receiving the results of the job interview to make it look more professional. By adopting this attitude, you will be perceived as more polite because you will not keep HRD waiting for days to decide whether or not to accept the job offer. Never keep the company waiting for too long for a decision from you. Believe it or not, the company prefers someone who makes decisions quickly rather than having to wait for certainty.

Expressing gratitude

Although you will still decline the job offer, it is preferable if you express gratitude by saying "Thank you for the opportunity". This allows you to be judged as appreciating and wise to the company. The company will not be offended by the rejection of the job offer.

Explain why you refused

The next step you need to do after giving gratitude, you must explain why you rejected the job application. For example, if you refuse because you have chosen another company, you can explain that you are interested in working at that company but it is unfortunate that you have already joined another.

Read more: Never Say These 5 Words When Negotiating Salary!

Tell what you appreciate about the company

Express why you like the company, even if you ultimately decline the job offer. In this manner, the company will not feel that it is a waste of time to have an interview with you. You will also appear more polite and professional to the company. Show to the company that your decisions have been carefully considered and as thoroughly as possible.

Check for errors in the writing

This is an extremely important step for you to take, especially if you reject a job application via email or other means of communication. Before sending anything to the company, read it again. In this way, you decline a job offer, which will help you avoid the company's perception of carelessness.

Maintain a positive relationship with the company

One of the very professional attitudes in rejecting a job application is the desire to maintain a good relationship with the related company. This way, you can build networking that will benefit you in the future, as networking is one of the most important aspects of work professionalism. By maintaining a positive relationship with the company in question, it is possible that the company will cooperate with you in the future.

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These are the 6 ways to decline a job offer. Take advantage of Loker Bali's Training service to advance your career. You will receive career development training from experts. Book your training schedule right now!

Do you know that curriculum vitae and resume are different? In this article, Loker Bali will show the differences between CV and resume. Even though both are mostly used when applying for a job, a curriculum vitae and resume are not always interchangeable. Let’s find out what the differences are!

Differences Between CV and Resume

Down below, Loker Bali spills the key differences between CV and Resume:

CategoriesCV (Curriculum Vitae)Resume
LengthNo length limitation.Usually one to two pages.
ContentA complete in-depth document presenting your relevant academic and professional accomplishments that are often used when applying for job positions.Summary of your professional achievements that are most relevant to the industry job you’re applying for.
PurposeMostly used to apply for academic roles or programs, grants, fellowships, and research or teaching positions.Used when applying for jobs in the private or public sectors which are often referred to as “industry positions” in contrast to academia.


Consider that your resume includes your skills for a specific role, it should normally be one or two pages. But for a CV, doesn’t have a length limit and is typically much longer than most resumes because it includes more detailed information descriptions of your achievements such as research, publications, and presentations.


Usually in the resume, the content is only brief and to the point. You can put a curated summary of your professional accomplishments that are most relevant to the position you’re applying for. You may also include an explanation of your academic background or volunteer experiences. Meanwhile, a CV is a complete in-depth document that presents your relevant academic background and professional achievements.


CV is mostly used to apply for academic roles or programs, fellowships, or research. You may have a CV if you are currently applying to or have graduated. On the other hand, a resume is generally used when you applying for jobs in the “industry positions”. 

What does CV (Curriculum Vitae) mean?

A curriculum vitae (CV) includes a summary of your experience and skills. Usually, CVs are longer than resumes, around at least two, three, or more than three pages. The more experience you have, the longer your CV will be. Meanwhile, CVs for mid-level candidates who have numerous publications tend to be much longer. Cvs are normally formatted in structural order—start with your educational experiences.

Sample of CV (Curriculum Vitae)

To spot the differences between CV and Resume, Loker Bali will give you a closer look at the example of a CV:

example of cv curriculum vitae to show the differences between cv and resume

What does a Resume mean?

A resume is a document that summarizes your career history, skills, education, and other achievements. A resume should be as short as possible. Generally, a resume is one page long however, sometimes it can be as long as two pages. Resumes come in a few types of formatting. The tip is, to select a format that best fits the type of job you are applying for.

Sample of Resume

To spot the differences between CV and Resume, Loker Bali will give you a closer look at the example of a Resume:

example of cv and resume to know the dofferences between cv and resume


When to use CV and Resume?

candidates are sitting together to prepare an interview and read a differences between cv and resume

If you feel unsure whether the employer requires a resume or CV, Loker Bali will give you the following questions to help determine the best document:

What kind of position are you applying for?

If you’re applying for a job as a teaching assistant, or researcher at a college or university, then you’ll probably need a CV. Be sure to check the school’s website or ask a recruiter for this information before you apply.

Where is the company located?

To determine which you should send to the recruiter, first examine the type of job you applying for. A “CV” may refer to a resume or longer-term—depending on where the company is located. If you’re applying for an academic position, the recruiter is likely looking up a traditional CV. Meanwhile, if you’re applying for other types of jobs with a business or a staff, the recruiter is likely looking up the shorter form style resume.


Hope this article helps you to spot the differences between CV and Resume. If you’re doubtful about whether to submit a resume or a CV, think about the role and company location of the position. Don’t hesitate to ask a representative of the company such as the recruiter or an HR to help you decide. Loker Bali can help you prepare yourself for upcoming interviews with our Coaching Service. Visit our website now!

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