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The cover letter has been sent until finally receive an email informing you that you have been received at one of the companies for which you have applied. But wait, it turns out you actually want to reject the job application? Relax, Loker Bali has prepared a professional and polite way to decline a job offer. Come on, take a look at the explanation below!

Is it acceptable to decline a job offer?

a man in a blue suit with sunglasses decline a job offer given by HRD

Many people wonder whether it is acceptable for a job application to be rejected. Actually, rejecting a job application is a common and acceptable practice. However, declining a job offer has many factors that must be considered. As a result, it is critical that you learn how to reject a good and correct job application in advance.

Read more: 5 Tips to Write a CV for Fresh Graduates (Free Templates)

Why would you decline a job offer?

a woman was sitting in a café looking at her laptop screen as she was pondering thinking about how to decline a job offer from her company

There are numerous reasons why a person may wish to decline a job offer. Before we get into how to refuse it, let's take a look at the reasons for rejecting a job application:

The job offer does not meet the expectations

It is not uncommon for some companies to purposefully not post detailed vacancy information and create advertisements that can attract people's attention so that many are willing to apply for the position. After the applicant submits the application form and is called to conduct a job interview, it turns out that the company is far from the expectations that the applicant has. The factors range from the nominal salary to the job description and even the work environment.

Of course, this has the potential to result in a job application being rejected. To avoid future misunderstandings, look for a company that advertises job openings in detail and clearly. It is important to do research on the company you are going to apply for first to ensure the originality of the information contained in the advertisement.

Read more: The 5 Most Common Types of Workplace Discrimination

The recruitment process seems bad

The recruitment process describes each company's initial image. A bad or negative impression on the applicants during the recruitment process will make them less interested in the company. Many applicants chose to withdraw from the job search as a form of protest.

Negative feedback about the company

Still related to the research you did on the company you are applying for, you should read the company reviews. You can find the review on the company's official website or through Google's search engine. If you know the company has received negative feedback, reconsider applying! You can select a company that has positive reviews, which can be advantageous to the company.

Read more: 3 Differences Between CV and Resume You Need to Know

How to Decline a Job Offer Politely and Professionally

a woman wearing a black and white striped shirt is decline a job offer through a meeting in her office

Other than the reasons mentioned above, rejecting a job application can be justified for a variety of reasons. However, regardless of the reason, you must reject the job application in a professional and polite manner. Check out the steps below to learn how to decline a job offer:

Respond as soon as possible

The first step in rejecting a job application is to respond as soon as possible. You can do a rejection after receiving the results of the job interview to make it look more professional. By adopting this attitude, you will be perceived as more polite because you will not keep HRD waiting for days to decide whether or not to accept the job offer. Never keep the company waiting for too long for a decision from you. Believe it or not, the company prefers someone who makes decisions quickly rather than having to wait for certainty.

Expressing gratitude

Although you will still decline the job offer, it is preferable if you express gratitude by saying "Thank you for the opportunity". This allows you to be judged as appreciating and wise to the company. The company will not be offended by the rejection of the job offer.

Explain why you refused

The next step you need to do after giving gratitude, you must explain why you rejected the job application. For example, if you refuse because you have chosen another company, you can explain that you are interested in working at that company but it is unfortunate that you have already joined another.

Read more: Never Say These 5 Words When Negotiating Salary!

Tell what you appreciate about the company

Express why you like the company, even if you ultimately decline the job offer. In this manner, the company will not feel that it is a waste of time to have an interview with you. You will also appear more polite and professional to the company. Show to the company that your decisions have been carefully considered and as thoroughly as possible.

Check for errors in the writing

This is an extremely important step for you to take, especially if you reject a job application via email or other means of communication. Before sending anything to the company, read it again. In this way, you decline a job offer, which will help you avoid the company's perception of carelessness.

Maintain a positive relationship with the company

One of the very professional attitudes in rejecting a job application is the desire to maintain a good relationship with the related company. This way, you can build networking that will benefit you in the future, as networking is one of the most important aspects of work professionalism. By maintaining a positive relationship with the company in question, it is possible that the company will cooperate with you in the future.

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These are the 6 ways to decline a job offer. Take advantage of Loker Bali's Training service to advance your career. You will receive career development training from experts. Book your training schedule right now!

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